What happens if there are 5 revisions of an attachment and you change the properties to keep the last 2?

When you change the properties of an attachment in Quickbase to keep only the last two revisions among the five available, Quickbase will permanently delete the older revisions. This is an intentional action designed to manage storage and organization effectively, ensuring that only the most recent necessary versions of the attachment are retained while removing those that are no longer required.

Keeping the last two revisions serves a practical purpose in scenarios where users need access to the most up-to-date information while avoiding clutter and potential confusion with older revisions. It facilitates easier management of attachments, especially in applications where versions play a crucial role in tracking changes or updates.

The other options do not accurately reflect the behavior of Quickbase. There is no mechanism that triggers an error for this property change, nor does Quickbase archive the deleted revisions by default or revert to keeping all revisions in this context. Instead, the designed functionality confirms the deliberate choice to streamline data management by retaining only the specified number of the most recent revisions.